The general management of the affairs of the Association shall be vested in the Board of Directors (By-Law 4.1)

The Board of Directors consists of 7 members and not more than 12 (as needed).   (By-Law 4.2)

Unlike a typical business organization, the members of the Board are all equal to one another.

What follows are key responsibilities of each role.   On the website under the Admin pull-down menu are folders containing specific Procedure Guides, collateral material, spreadsheets, association artwork, working folders for board and committee members pertinent to your role on the Board or as a Committee Head.

(Below is based on By-Law 5.3)

PRESIDENT

• Provides overall leadership, direction, and goal setting.
• Supervise and manage the business and affairs of the Association insuring Directors and Committees are working in step with each other.
• Shall chair all meetings of the Board and of the Membership, except on any such occasion that the Board, or the Membership, shall appoint a temporary Chair.
• Review and address correspondence sent to president@sandpiperbaycommunity.org.
• Sit on or chair one or more Committees.
• Except as set forth, the President shall have no greater powers than any other Board member.
• Mentor the member who proceeds them as president to insure a smooth transition.
• Destroy or return Association documents and collateral within 10 days of the end of their term.

VICE PRESIDENT

• In the absence of, or disability of the President, perform the duties and exercise the powers of the
• Sit on or chair one or more Committees.
• Perform other such duties as may be prescribed by the Board of Direct
• Destroy or return Association documents and collateral within 10 days of the end of their term.

SECRETARY

• Has custody of and maintain all of the Association’s records  (except financial records).
• Record and post the associations website approved Minutes of Board and Membership Meetings.
• Annually, submit and updated Articles of Incorporation with information on who is the President, Vice President, Secretary and Treasurer to the Florida Secretary of State.
• Send or give notice of Board and Membership Meetings and other areas of interest via blast email to active members (No-Reply@sandpiperbaycommunity.org)
• Keep current the associations Google Calendar of upcoming Association and Community in conjunction with Committee’s maintaining the Google Calendar link at SandpiperBayCommunityCalendar@gmail.com
• Review, address and/or distribute correspondence to secretary@sandpiperbaycommunity.org
• Review, address and/or distribute correspondence to contact@sandpiperbaycommunity.org
• Prepare and distribute to Directors the Agenda for a Board Meeting.
• Mentor the member who proceeds them as secretary to insure a smooth transition.
• Destroy or return Association documents and collateral within 10 days of the end of their term.
• Can delegate select responsibilities to an Assistant Secretary with Board approval.  The Assistant is not a member of the Board.

TREASURER

• Have custody of the funds of the Associati
• Maintain Association financial records in accordance with generally accepted accounting procedures.
• Keep full and accurate accounts of receipts and disbursement
• Pay only Board-approved expenses.
• Insure all checks issued by the Association have two (2) signatures of Directors.
• Provide a report quarterly either through the Associations CPA or Accounting System of the Associations finances. This is to be posted the Associations Member Website.
• Oversee preparation of annual Financial Reports and Tax Documents in accordance with the By-Laws and Florida Statue 617.
• Supervise the creation of the Annual Budget.
• Interact with other Board Members and Committee Heads as needed on financial matters.
• Mentor the member who proceeds them as treasurer to insure a smooth transition.
• Destroy or return Association documents and collateral within 10 days of the end of their term.
• Can delegate select responsibilities to an Assistant Treasurer with Board approval.  The Assistant is not a member of the Board

OTHER DIRECTORS

• Chair or be a member of one or more Association Committees.
• Take on short-term projects as directed by the President.
• Destroy or return Association documents and collateral within 10 days of the end of their term.